Operations Coordinator - Cape Fox Facilities Services (Upper Marlboro)

Compensation

: $56,240.00 - $91,780.00 /year *

Employment Type

: Full-Time

Industry

: Advertising/Marketing/Public Relations



Cape Fox Facilities Services is seeking an Operations Coordinator to join our team in Bethesda, MD in support of the NIH.

Responsibilities:

  • Manages DDM staff calendars, communicating with meeting participants for updates and/or cancellations
  • Primary liaison and point of contact for visitors and telephone calls for staff in the immediate Office of the Deputy Director for Management
  • Coordinates requests from DDM staff, including mailing, faxing, copying, scanning, and distribution
  • Coordinates review of all incoming FedEx and UPS packages for the DDM
  • Prepares agendas for high level meetings and follows-up on outstanding tasks for senior staff
  • Monitors supply usage and utilizes the Government-wide automated purchasing system (POTS) for ordering supplies for the DDM staff
  • Coordinates payment of telephone bills for immediate staff
  • Reviews and responds to requests for property, supplies, equipment, and office furniture
  • Coordinates office moves as necessary
  • Prepares routine correspondence in support of the work of the office of the Deputy Director and other senior staff
  • Utilizes advanced communications systems such as video and teleconferencing systems, facilitating video conference meetings between the DDM and senior leaders as well as external stakeholders
  • Coordinates with the Audio-Visual team as necessary to ensure communications are seamless
  • Works closely with NCI Administrative Resource Center Directors and the Special Assistant to the DDM to gather information regarding key issues for the program
  • Schedules meetings in various conference rooms across NIH
  • Coordinates the daily use of the main NCI Conference Room, 11A01
  • Coordinates maintenance crews for issues pertaining the DDM Suite
  • Point of contact as first staff to greet all visitors to the suite
  • Logs and obtains signatures on all incoming documents to the DDM
  • Directs callers and visitors accordingly
  • Participates in project management activities, including researching information and updating related documents
  • Creates and maintains spreadsheets and other tracking tables in support of meetings/workshops/conferences
  • Assembles meeting folders and notebooks to facilitate the organization and implementation of special projects
  • Deliver packages to various offices of the NCI
  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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