The Administrative Assistant provides administrative support including clerical functions such as report generation, answering phones, coordinating travel, arranging conference calls, receiving visitors and scheduling meetings. This position typically reports to a Regional Vice President level within the organization.
Essential Duties & Responsibilities:
* Coordinates the scheduled meetings which includes conference calls and in person meetings. * Manages travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information. * Process expense reports for Vice President or others as requested. * Prepare PowerPoint presentations for internal and/or customer meetings. * Produces various weekly and monthly reports for vice president and/or management teams. * Responsible for the planning and execution of the annual business meetings. * Analyzes incoming documents and prepares research reports. * Assists in Business budget maintenance and monitoring of expenditures. * Processes and maintains business unit paperwork. * Record purchase requisitions into NFI purchasing system as appropriate. * Performs other various administrative tasks as needed.
* Associates degree preferred, High School Diploma required * At least 5-7 years' experience supporting executive management personnel. * Demonstrated ability to handle confidential information appropriately. * Ability to maintain confidentiality with company information. * Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines. * Excellent verbal and written communication skills * Excellent internal and external customer service skills * Excellent Microsoft Office application experience * Professional appearance and demeanor * Transportation, Distribution, Supply Chain industry a plus * Bilingual Spanish is preferred. Both verbal and written.
To all agencies: Please, no phone calls or emails to any employee of NFI about this opening. All resumes submitted by search firms/employment agencies to any employee at NFI via-email, the internet or in any form and/or method will be deemed the sole property of NFI, unless such search firms/employment agencies were engaged by NFI for this position and a val
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.