Purchasing Assistant IIIContract

Employment Type

: Full-Time


: Miscellaneous

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Position Overview:
Our client, an American multinational conglomerate corporation operating in the fields of industry, worker safety, health care, and consumer goods, seeking an Administrative Assistant III to support the Global Brand Leader and Project Manager, within the Corporate Affairs organization located in Maplewood!

Job Summary:
Supports operations by handling a wide variety of administrative duties for the Global Brand Leader and Project Manager, as delegated. Applies highly developed administrative and coordination skills to complete activities. Acts independently on standard procedures and handles non-routine situations through interpretation of office guidelines and administrative practices. Proposes and implements solutions to administrative concerns. Seeks supervision as needed for direction and approvals.

Position Duties:
1. Provides advanced Administrative Assistance to the Brand Leader; while establishing priorities and responding to support needs of the team – 30%
2. As directed by the the Brand Project Manager, perform administrative tasks such as tracking and confirming purchase orders via the SAP database; monitoring purchase orders and resolving any discrepancies, requesting PO reports for department as needed while working closely with Finance; assisting Brand Team Project Manager in Monthly Reconciliation – 25%
3. Daily calendar management with high degree of detail – 15%
4. Coordinate internal and external meetings; while assisting in the preparation of presentations and agendas – 10%
5. Manage expense reporting for Brand Leader and department expenditures – 10%
6. Coordinate international and domestic travel planning; including VISA management– 5%
7. Assist in special projects, other duties and responsibilities, as needed – 5%

• Bachelor’s degree or higher from an accredited university
• Minimum of five (5) years of combined experience in an administrative assistant function, secretarial and/or clerical role in a private, public, government or military environment
• Advanced Proficiency in MS Office to include Outlook, Word, Excel, and PowerPoint
• Experience using email, calendar, and databases (experience with SAP a bonus)
• Highly developed written and verbal communication skills
• Demonstrate ability to complete assignments under pressure and short timelines
• Ability to work flexible work hours depending on current priorities
• Ability to navigate fast-paced, ambiguous environments
• Ability to handle confidential information

Soft Skills:
• Strong interpersonal skills with the ability to interact professionally with all levels of the organization
• Excellent organizational skills with strong attention to detail
• Must demonstrate strong initiative and ability to anticipate and problem solve independently

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