Office Manager (Bronx)

Compensation

: $69,020.00 - $105,470.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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Position Summary:

As the office manager, he/she will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The office manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and purchases, office staff supervision and task delegation.

An energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Duties and Responsibilities

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize and schedule meetings and appointments
  • Maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Manage executives' schedules, calendars and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to subordinates and monitor their performance
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Perform review and analysis of special projects and keep the management properly informed
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Ensure top performance of office staff by providing them adequate coaching and guidance
  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
  • Responsible for ensuring office financial objectives are met
  • Participate actively in the planning and execution of on-site events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Allocate available resources to enable successful task performance
  • Coordinate office staff activities to ensure maximum efficiency
  • Recruit and select office staff
  • Organize orientation and training of new staff members
  • Coach, mentor and discipline office staff
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency
  • Coordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Manage internal staff relations
  • Maintain a safe and secure working environment


Qualifications

  • Experience with administrative and clerical work Proficiency in Microsoft Office suite
  • Strong communication skills
  • Strong ability to multitask
  • Friendly and upbeat demeanor
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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