• The Chartwell Law Offices LLC
  • $139,050.00 -139,050.00/year*
  • Eagleville , PA
  • Legal
  • Full-Time
  • 3244 Ridge Pike


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Chartwell Law is seeking an eBilling Assistant to work closely with our paper billing team, collections, clients, legal assistant and attorneys to prepare and process a high volume of Client electronic invoices (LEDES files) on a daily basis. This position reports directly to the eBilling Manager.

Responsibilities

* Submission of high volume eBills to various Client based eBilling sites, including, but not limited to, Counsel Link, Serengeti, T360, Legal-X, Bottomline and Collaborati

* Monitor invoice submission statues via department reporting spreadsheets with consistent follow-up to final status of approved for payment

* Work closely with our Rate Change Team to verify and confirm current rates, rate increases or changes and billing arrangements for eBilled clients

* Research eBilled invoice short pays and if applicable, submit appeals for reinstatement of short pays

* Research rejected invoices for file errors, guideline violations and validations for resubmission

* Submit timekeeper rates, budgets and new matters to ensure successful submission of invoices

* Monitor, manage, follow-up and provide reporting on 60+ days aged invoices for assigned eBilling vendors or client to verify invoices were properly submitted and resolve any issues resulting in delayed invoice review and payments

* Work closely with attorneys, clients and adjusters to assist with collection efforts

* Prepare various reports, analysis and perform other billing or collections related tasks, as needed and requested by eBilling Manager

Qualifications

* An Associate degree or equivalent experience desired

* 1 to 3 years related experience in a law firm

* Proficient in MS Outlook, Word and Excel; Advance Excel experience is a plus

* Strong written, analytical, verbal and interpersonal communication sills

* Ability to professional interact with various levels of personnel

* Familiarity with PCLaw, Aderant Total Office or other related Legal Billing Software programs

* 1+ years experience with various Client based eBilling sites, including, but not limited to, Counsel Link, Serengeti, T360, Legal-X, Bottomline and Collaborati

* Must have the ability to adapt to peak quarterly workloads, new assignments and meet required deadlines

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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